Trade buying guide · Plumbers
Plumber job management software UK
Plumbing firms juggle emergency call-outs, service visits and bathroom or heating installs in the same week. Here is what plumbing software should do, how the UK options charge, and where each one falls short.
Updated November 2026 · Competitor prices checked on vendor sites 11 November 2026, confirm before you buy
- What plumbers should prioritise
- 6 options plumbing firms compare
- Honest limits, including ours
The shortlist
Software UK plumbing firms compare
This is a JobSheet comparison for UK trade businesses, so JobSheet is marked as our product. Pricing and features change, so confirm on the vendor's site before you buy.
-
JobSheet
Our product1 to 15 person plumbing firms that want call-outs, services and installs on one diary at a published price.
- UK price
- £15/month + £5 per extra user
- Pricing model
- Workspace
Shared work schedule, mobile job sheets, quote to job to invoice on one record, Companies House import.
Limited field offline (cached view and queued notes). No customer SMS, dispatch board or certificates. iPhone App Store app in testing, due soon; installs to the home screen today.
See JobSheet pricing -
Fergus
Quote-led trades that track job costing closely.
- UK price
- From £39 (Essentials) or £45 (Professional) a month; timesheet users from £12
- Pricing model
- Per user
Quote pipeline into field jobs, job costing.
The plan price is not labelled per user, so ask how many full users each plan includes.
JobSheet vs Fergus -
ServiceM8
High job volume teams happy with a job-credit model.
- UK price
- Free to Premium Plus; Growing about £59/month for 150 jobs
- Pricing model
- Job credits
Strong native mobile apps, forms, optional phone add-on. Unlimited users on paid plans.
Caps on new jobs per month can bite in a busy month. AU/NZ-led product with a UK site.
JobSheet vs ServiceM8 -
Commusoft
Heating and plumbing firms with service contracts.
- UK price
- Quoted by the vendor
- Pricing model
- Quoted
Service contracts, reminders and deeper CRM.
More product than a 3-van firm usually needs in year one.
JobSheet vs Commusoft -
Powered Now
UK electricians, plumbers and gas engineers who need certificates.
- UK price
- £28 to £40 per user/month, less if billed annually
- Pricing model
- Per user
Forms and certificates on higher tiers, native apps.
Per-user bills add up quickly if you only need a diary and job sheets.
JobSheet vs Powered Now -
Tradify
Teams that want structured quoting and office admin.
- UK price
- £34 to £44 per user/month
- Pricing model
- Per user
Scheduling plus detailed quote admin.
Every login pays the full tier price.
JobSheet vs Tradify
What to look for
What plumbing software should do
Shown in JobSheet with a sample plumbing firm. The full walk-through is on the JobSheet for plumbers page.
01 Schedule
Call-outs and installs on one diary
An emergency leak can go in without losing track of the services and bathroom fits already booked that week.
02 Quote
Quote the repair, photograph the leak
Itemised quotes with parts and labour, and site notes and photos kept on the job.
03 Invoice
Mark it done, then invoice it
The engineer records the work carried out, and the office raises the invoice from the same job.
This page is the buying guide. The product page for how JobSheet runs call-outs, services and installs is plumbers. Drain and sewerage specialists have a separate page: drainage and sewerage.
Competitor pricing and features change; confirm on each vendor’s site.
What plumbers should prioritise
Start with a busy week, not a sales feature list.
Today’s run, visible to every engineer. The office and the van need the same diary. If two people can double-book a service visit, the tool is not doing the job.
Notes and photos on the job. Stopcock location, boiler cupboard, parts used, and a photo of the leak belong on the job sheet. The next engineer should not start cold.
Quotes that become job sheets. Bathroom packages and cylinder swaps die in email threads. You want labour and materials in GBP, then a job sheet the engineer opens when the customer accepts.
Invoices on the same customer. Sent and paid status, not a second spreadsheet. Companies House import helps when you invoice Ltd agents.
Team logins. Each plumber sees assigned jobs. The office sees the full diary.
Honest limits on extras. Automatic customer SMS, full offline CRM, and Gas Safe certificate templates are common marketing lines. Treat them as extras to confirm, not as defaults.
If heating or gas is the main of the business, add compliance paperwork to the shortlist and read the heating engineer software UK guide. Job management software does not replace Gas Safe competence.
Pricing models for plumbing teams
Run your busiest month through each model before you trial. Headcount and new-job count are different numbers.
Workspace plus cheap extra users. JobSheet publishes £15/month for the workspace plus £5 per extra login. One plumber is £15. Five people are £35. See the live calculator and per-user vs job-credit.
Per-seat. Every login pays the full plan price. Common on Fergus and Powered Now tiers. The right model if you use the office depth. Expensive if you only needed a shared diary and job sheets.
Job-credit. Paid plans often allow many logins and cap new jobs per month. ServiceM8 is the usual UK example. A frozen-pipe week can push you up a tier even if headcount stays the same.
Sales-quoted. Commusoft typically quotes per user with optional modules. Budget a demo and a written figure. Do not assume a published £15-style entry price.
Do not compare a promotional first quarter with a steady-state bill. Confirm current rates on each vendor’s site.
Comparisons plumbers open first
Fergus
Quote-and-job-card tool for plumbers and HVAC firms that care about job costing. Per-user, with cheaper timesheet-only seats on some plans. May be a better fit when costing depth matters more than a low workspace bill. JobSheet is lighter: mobile job sheets, a shared diary, and published £15 + £5 pricing. JobSheet vs Fergus.
ServiceM8
Mature field platform with native iOS and Android apps and job-credit plans. May be a better fit when you have many logins, a predictable monthly new-job count, and you want store apps. JobSheet uses workspace pricing, so a busy March does not move you up a job-credit tier. JobSheet is a PWA, not a native store app. JobSheet vs ServiceM8.
Commusoft
Long-established UK vendor for heating and plumbing firms that want modular extras and a sales-led relationship. May be a better fit for larger gas businesses with a dedicated admin. JobSheet does not replace that depth. It fits smaller teams that want a fast trial and published pricing. JobSheet vs Commusoft.
Powered Now
UK trades app with job sheets, quotes, and invoices, and certificates and forms on higher tiers. Per-user. May be a better fit when you need those forms and have budgeted a full seat for every engineer. JobSheet does not ship Gas Safe or other certificate templates. If certificates are why you are buying, shortlist Powered Now (or a heating specialist) and confirm the tier. JobSheet vs Powered Now.
When JobSheet fits
Choose JobSheet when you are a UK plumbing firm of about 1 to 15 people and you want:
- Call-outs, service plans, and multi-day installs in one diary
- Mobile job sheets (PWA) with notes and photos
- Quotes that convert to job sheets, then invoices in GBP
- Team logins so each engineer sees their run
- Companies House import for agents and Ltd maintenance clients
- Published £15 + £5 per extra login with a 14-day trial and no card required
See how plumbers use JobSheet for the product-focused walkthrough.
Honest limits
- Limited field offline only: cached jobs and queued notes after you install the PWA. Not a full offline CRM. New customers, quotes, invoices, and photo uploads still need a connection.
- No customer SMS from JobSheet today. You can add reminder notes on the schedule for annual service due dates.
- No Gas Safe certificate templates. Use the compliance process you already run.
- No live van map. Assign engineers in the diary.
JobSheet is our product. We include it because it is built for this market, and we publish the same limits we apply to everyone else.
Next steps
Questions
Common questions
What is the best plumber job management software for a two-van firm?
There is no single winner. Shortlist one of each pricing model: a flat workspace (JobSheet), job credits (ServiceM8), and a per-user tool (Fergus or Powered Now) if you want job costing or certificates. Trial two of them on real call-outs for two weeks.
How much does plumber job management software cost?
JobSheet is £15/month plus £5 per extra login, so a five-person firm pays £35. Per-user tools are typically £28 to £45 per person a month, and ServiceM8 charges by jobs per month. Work it out from your headcount and your busiest month's job count.
Does plumber scheduling software need to send SMS?
Only if you run the business by text. JobSheet does not send customer SMS. Most UK plumbing firms run on a shared diary and a phone call to the customer.
Can I use JobSheet for heating and bathrooms as well as leaks?
Yes for scheduling, job sheets, quotes and invoices. Gas Safe certificates stay in your existing certificate process, because JobSheet does not produce them. Heating-heavy firms should also read JobSheet vs Commusoft and the heating engineer software guide.
Does JobSheet work offline in a basement or loft?
Partly. Once installed, JobSheet shows cached jobs and queues job notes until signal returns. New customers, quotes, invoices and photo uploads need a connection.